Vacaville Unified School District
 
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Previous MeetingJanuary 15, 2015 06:00 PM
Regular Governing Board Meeting (Closed Session begins at 6:00 PM; Open Session begins at 7:00 PM)
EDUCATIONAL SERVICES CENTER
401 Nut Tree Road
Vacaville, California 95687

 

  
Preliminary Information

VUSD Board of Trustees meetings are conducted according to Rosenberg's Rules of Order

** PROCEEDINGS OF THIS MEETING WILL BE RECORDED **

MISSION STATEMENT OF THE VACAVILLE UNIFIED SCHOOL DISTRICT

The Mission of the Vacaville Unified School District is to graduate all students with academic excellence, commitment to community and confidence to achieve their fullest potential through a rigorous standards-based education program and a collaborative partnership of families, community and staff.


(D) Discussion Item
(V) Can Vote
(C) Consent Item
1.  ESTABLISH QUORUM/CALL TO ORDER   
Unfold 2.  COMMENTS FROM THE FLOOR (CLOSED SESSION ITEMS ONLY)   
         
a. COMMENTS FROM THE FLOOR: 3-minute time limit per individual; 20-minute time limit per topic     
 

ITEMS ON THE AGENDA - Persons wishing to speak to items on the agenda are asked to complete a "Request to Speak" card and present it to the President prior to the meeting. Persons submitting a "Request to Speak" card will be given an opportunity to speak at the time the item is discussed by the Board.

Persons who have complaints against Board Members or staff are encouraged to seek resolution of those complaints by utilization of the Vacaville Unified School District written complaint procedure rather than orally addressing them at a meeting. Speakers are cautioned that under California law no person is immune from liability for making intentionally false or defamatory comments regarding any person simply because those comments are made at a public meeting.

Unfold 3.  CLOSED SESSION   
         
a. Expulsion/Re-Admittance/Admittance Recommendations (attachments)     
         
b. Public Employee Employment/Discipline/Dismissal/Release/Re-Assignment/Resignation      (V)  
         
c. Negotiations Update     
4.  WELCOME PUBLIC - REGULAR MEETING (7:00 P.M.)   
5.  REPORT CLOSED SESSION ACTIONS   
6.  MOMENT OF REFLECTION   
7.  PLEDGE OF ALLEGIANCE   
Unfold 8.  APPROVAL OF AGENDA   
         
a. Approval of January 15, 2015 Agenda      (V)  
Unfold 9.  COMMENTS FROM THE FLOOR   
         
a. COMMENTS FROM THE FLOOR: 3-minute time limit per individual; 20-minute time limit per topic     
 

ITEMS NOT ON THE AGENDA - Persons wishing to speak to items not on the agenda are asked to complete a "Request to Speak" card and present it to the President prior to the meeting. Persons submitting a "Request to Speak" card will be given an opportunity to speak at this time.

ITEMS ON THE AGENDA - Persons wishing to speak to items on the agenda are asked to complete a "Request to Speak" card and present it to the President prior to the meeting. Persons submitting a "Request to Speak" card will be given an opportunity to speak at the time the item is discussed by the Board.

Persons who have complaints against Board Members or staff are encouraged to seek resolution of those complaints by utilization of the Vacaville Unified School District written complaint procedure rather than orally addressing them at a meeting. Speakers are cautioned that under California law no person is immune from liability for making intentionally false or defamatory comments regarding any person simply because those comments are made at a public meeting.

Unfold 10.  SUPERINTENDENT'S COMMENTS/CORRESPONDENCE   
         
a. K-9 Program Presentation (attachments)     
 

Sgt. Todd Dye and Officer Marc Raymond, along with Officer Raymond's K9 partner Kamos, will provide a presentation to the Board regarding the Vacaville Police Department's use of narcotic detection dogs on school campuses. The presentation will include information on Federal and State law and its alignment with VUSD Board policy. There will also be a search demonstration using the narcotic K9.

         
b. Response to Intervention (RtI) Coordinators Update (attachment)         
 

The Board will be presented with an update on the site development and progress of the district's Response to Intervention program by VUSD staff Joy Alden, DeAnn Atallah, Jennifer Austin, Lynn Benevides, Lynne Grow, Kristin Hewitt, Liz High, Valerie Rogers and Karen Sellers.

11.  BOARD MEMBER COMMENTS/CORRESPONDENCE   
Unfold 12.  STUDENT BOARD REPRESENTATIVE REPORTS   
         
a. Buckingham Charter Magnet High School Report by Student Representative Sierra Wylie     
         
b. Country High School Report by Student Representative Sevrin Garcia     
         
c. Vacaville High School Report by Student Representative Bailey Garrett     
         
d. Will C. Wood High School Report by Student Representative Devon Galbraith     
Unfold 13.  NEW BUSINESS   
         
a. Approval of Revision to Kairos Public School Vacaville Academy (KPSVA) Charter (attachment)      (V)  
 

Kairos Public School Vacaville Academy requests a revision to its current Charter, Admission Preferences criteria #2, to allow all siblings of currently enrolled KPSVA students' admission preference. The language in the original charter petition read: "Siblings of currently enrolled KPSVA students who reside in the District". This revision seeks to remove the term "who reside in the District".

MOTION: Approve Revision to Admission Preferences for Kairos Public School Vacaville Academy as presented.

Student Board Member Advisory Vote:
Board Member Vote:

         
b. Approve 2014-15 Memorandum of Understanding for Certificated Non-Management Retirement Incentive Program (attachment)      (V)  
 

In order to help minimize or avoid the disruption and anxiety to certificated non-management employees that may be associated with possible layoffs and/or displacements because of unknown vacancies that may occur and to assist the District in the recruitment of qualified teachers for next year, the District has negotiated with the Vacaville Teachers Association a Memorandum of Understanding to establish an Early Retirement Incentive program. VTA members who submit non-revocable letters of intent to resign between January 16, 2015 and February 13, 2015 would receive a $1,000.00 incentive payment on their June 30, 2015 pay warrant.

MOTION: Approve the Memorandum of Understanding to Establish a 2014-15 Certificated Non-Management Early Retirement Incentive Program.

Board Member Vote:

         
c. Proposed Use of Measure V Funds for Technology Infrastructure Upgrades (attachment)      (V)  
  Jane Shamieh, Associate Superintendent, will provide a proposed plan to use the approximate $1 Million in remaining Measure V funds for technology equipment and infrastructure upgrades. The plan was reviewed by the Superintendent's Facility Advisory Committee (SFAC) on November 21, 2014.

MOTION: Approve Expenditure Plan for Remaining Measure V Funds as Presented.

Student Board Member Advisory Vote:
Board Member Vote:
Unfold 14.  CONSENT CALENDAR   
         
a. CONSENT ITEMS      (V)  (C)  
 

Routine items on the Consent Calendar are enacted by the Board in one motion. Discussion only occurs if members of the Board, Administration or public request specific items be discussed and/or removed from the Consent Calendar.

MOTION: Approve Consent Calendar items as presented.

Student Board Member Advisory Vote:
Board Member Vote:

         
b. Approval of December 11, 2014 Organizational Governing Board Meeting Minutes (attachment)      (C)  
         
c. Approval of Student Expulsion/Admittance/Re-Admittance Recommendations      (C)  
 

Administration requests approval of recommendations for Expulsion cases #08-1415EX, #09-1415EX, and #10-1415EX and Admittance case #02-1415AD.

         
d. Approval of November 2014 Vendor Warrant Summary (attachment)      (C)  
 

This usual and customary business practice permits the District to pay vendors who supply our district with goods and services. Attached is a summary of vendor warrants issued from November 1 through November 30, 2014, in the amount of $2,643,970.15.

         
e. Request for Contract between Vacaville Unified School District and Contra Costa County Office of Education (attachment)      (C)  
  In Accordance with Board Policy 3312, Contracts, administration requests Board approval to contract with Contra Costa County Office of Education to provide services related to (MAA) Medi-Cal Administrative Activities reporting, including software, materials, and training for District staff. Contra Costa County Office of Education is to be paid a percentage of the gross funds received by the District in each fiscal year for claims filed. Please see the attached contract.
         
f. Request for Contract between Vacaville Unified School District and Bay City Surplus (attachment)      (C)  
  In Accordance with Board Policy 3312, Contracts, administration requests Board approval to contract with Bay City Surplus to provide online auction services for surplus or obsolete items to be compliant with relevant state and federal laws, as well as district policies and State Education Codes. Bay City Surplus will be paid a percentage of the funds recovered from the items auctioned. Please see the attached contract.
         
g. Request for Contract Center for Autism & Related Disorders (attachment)      (C)  
 

In Accordance with Board Policy 3312, Contracts, administration requests Board approval to contract with Center for Autism & Related Disorders to provide behavior intervention services for district students, with total contract cost not-to-exceed $74,160.00. Services were established for district students in need earlier in the year through the IEP process and hired per the SELPA Master Contract. A District Contract must be in place to process payment; please see the attached Contract Cover for review.

         
h. Request for Contract with Capitol Autism Services (attachment)      (C)  
  In Accordance with Board Policy 3312, Contracts, administration requests Board approval to contract with Capitol Autism Services to provide behavior intervention services for district students, with total contract cost not-to-exceed $70,620.00. Services were established for district students in need earlier in the year through the IEP process and hired per the SELPA Master Contract. A District Contract must be in place to process payment; please see the attached Contract Cover for review.
         
i. Request for Contract with Pacific Autism Learning Services (attachment)      (C)  
  In Accordance with Board Policy 3312, Contracts, administration requests Board approval to contract with Pacific Autism Learning Services to provide behavior intervention services for district students, with total contract cost not-to-exceed $55,244.00. Services were established for district students in need earlier in the year through the IEP process and hired per the SELPA Master Contract. A District Contract must be in place to process payment; please see the attached Contract Cover for review.
         
j. Vacaville Unified School District Contract Development (attachment)      (C)  
  In Accordance with Board Policy 3312, Contracts, the Board delegates authority to designated district administrators to enter into and execute contracts on behalf of the District. To be valid or to constitute an enforceable obligation against the district, all contracts must be approved and/or ratified by the Board. All contracts entered and executed under the delegated authority, as required by law, shall be submitted to the Board. The Clerk of the Board shall certify any and all ratifications thereafter (Education Code 17605). Please see the attached Vacaville Unified School District Contract Development List.
         
k. Open Enrollment (attachment)      (C)  
 

Open Enrollment for the 2015-16 school year will be held in the Vacaville Unified School District during the month of February 2015. For the 2015-16 school year, administration recommends Open Enrollment applications be accepted only for middle and high school students to attend Vaca Pena Middle School, Willis Jepson Middle School, Vacaville High School, and Will C. Wood High School. No Open Enrollment applications will be accepted for elementary schools because the District will need maximum flexibility to plan for elementary school enrollment for school year 2015-16. Elementary school families will be able to use the Intra-district attendance procedure for the 2015-16 school year.

         
l. Request Approval for the Will C. Wood Tintinnabulists to Participate in Concordia University Bell Festival in Irvine, CA, and Disney Performing Arts OnStage Program in Anaheim, CA from February 5-8, 2015      (C)  
 

Will C. Wood High School is requesting permission for the Tintinnabulist Ensemble comprised of 15 ringers to attend the Concordia University Invitational Handbell Festival in Irvine, California and perform in the Disney Arts Performance Program at Disneyland in Anaheim from February 5-8, 2015. Students will train for and participate in a university-level collaborative handbell festival. Students will be accompanied by Colby Hawkins, a VUSD certificated employee, Madelyn Hawkins, WCW choir booster member, Janette Basinger, WCW choir booster member/parent, and Kathy Troub, a VUSD certificated employee. There are 2 male students and 13 female students. Students will pay approximately $350.00 each for transportation, hotel, performance fees, and meals. Transportation will be provided by parents and chaperones. Partial scholarships are available in cases of financial hardship; no student will be denied the opportunity to participate due to the cost of the trip.

         
m. Request Approval for Will C. Wood High School Cheer Squad to Attend the UCA West Coast Championship in Anaheim, CA, February 13-16, 2015      (C)  
 

Will C. Wood High School is requesting permission for the Competition Cheer Squad to participate in the UCA West Coast Championship in Anaheim, California, February 13-16, 2015. Students will be accompanied by the coach, Starla Studer, who is a VUSD employee, assistant coach Kris Ballard, certificated VUSD employee, and coaches Jenn Roark and Kaci Crow. Team mom Bo Traylor will also accompany the squad. Students will pay approximately $125.00 for competition fees, lodging, meals, and entertainment. No student will be denied the opportunity to participate due to the cost of the trip, and fundraisers are provided for students.

         
n. Request Approval for Hemlock and Alternative Cooperative Education Charter Schools 6th Grade Students to Attend Science Camp in Loma Mar, CA, March 30-April 2, 2015      (C)  
 

Hemlock Elementary School and the Alternative Cooperative Education Charter School have requested permission for 6th grade students to attend the Exploring New Horizons Outdoor School in Loma Mar, California from March 30-April 2, 2015. This experience will support earth science standards in a hands-on setting to maximize learning and content retention. Teachers and chaperones will accompany students at a ratio of 1:8. Patty Wasielewski (Hemlock) and Laura Moore, Angela Finnegan, and Dawn Waid (ACE) will act as chaperones along with students from Vacaville High School. The cost for camp and transportation is $282.00. Scholarships are available for students and no student will be denied the opportunity to participate due to the cost of the trip.

         
o. Acceptance of Gifts      (C)  
 

1.  Rotary Club of Vacaville for the donation of $250.00 to the Choir program at Will C. Wood High School.

2.  Whit Whitman for the donation of $200.00 to the Student Government Pack It Up Campaign at Will C. Wood High School.

3.  Wildcat Booster Club for the donation of $475.34 to the following clubs and programs at Will C. Wood High School: Baseball, Wrestling, Link Crew, Softball, and Volleyball.

4.  PG&E Company, Employee Giving, for two donations of $75.00 each (total donation: $150.00) to Willis Jepson Middle School.

5.  Your Cause, LLC Trustee for Chevron Matching Employee Funds, for two donations of $60.00 each (total donation: $120.00) to Willis Jepson Middle School.

6.  Whit Whitman for the donation of $500.00 to the FIRST Robotics team at Vacaville High School.

7.  Sandy Stewart for the donation of 50 pounds of popcorn (donor value not reported) to the Athletic Department snack bar at Vacaville High School.

8.  Vacaville Police officers Association for the donation of $1,000.00 to the Student Body Athletics at Willis Jepson Middle School.

9.  Suzanne Weisker for the donation of $200.00 to the Link Crew Winter Wishes program at Will C. Wood High School.

         
p. Approval of Obsolete Equipment      (C)  
 

The following equipment and/or supplies have been declared obsolete, not economically repairable, surplus, or of insufficient value to defray the costs of arranging a sale. The estimated value of one or more items is less than $2,500.00. Approval of disposal of the listed items, as appropriate, are in accordance with Education Code Articles 13 and 14.

8 Buses 5 Computers
1 Laptop 2 Printers
1 Projector  
         
q. Personnel Actions (attachment)      (C)  
Unfold 15.  SUPERINTENDENT/STAFF REPORTS   
         
a. Supplemental Instructional Material for Middle School ELD For Consideration     
 

The following book has been screened by the middle schools and is available through the Educational Services Department. The book is recommended for adoption as a supplementary instructional material in grades 7-8 ELD Support. The Secondary Leadership Team has approved the submission of this book to the Board for consideration and placement on the next Board agenda for approval.

Zita, the Spacegirl, published by Roaring Brook Press. Copyright 2010. Approximate cost is $12.99 each; copies to be ordered will be approximately 35, for a total of $454.65 to be paid from site funds.

Unfold 16.  FUTURE BUSINESS   
         
a. Special Recognition Evening; January 29, 2015; 6:00 p.m. Will C. Wood Catwalk Theater     
         
b. Regular Governing Board Meeting; February 5, 2015; 7:00 p.m. Educational Services Center     
         
c. Special Governing Board Workshop; February 19, 2015; 5:30 p.m. Educational Services Center     
17.  CLOSED SESSION   
18.  ADJOURNMENT   

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Board meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation (including auxiliary aids or services) to participate in this meeting; or who have a disability and wish to request an alternative format for the agenda, meeting notice, agenda packet or other writings that may be distributed at the meeting should contact Donna Suchoski at least 2 working days before the meeting at (707) 453-6102. Notification in advance of the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting and the meeting materials.




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