Vacaville Unified School District
 
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Previous MeetingApril 17, 2014 07:00 PM
Regular Governing Board Meeting
EDUCATIONAL SERVICES CENTER
401 Nut Tree Road
Vacaville, California 95687

 

  
Preliminary Information

VUSD Board of Trustees meetings are conducted according to Rosenberg's Rules of Order

** PROCEEDINGS OF THIS MEETING WILL BE RECORDED **

MISSION STATEMENT OF THE VACAVILLE UNIFIED SCHOOL DISTRICT

The Mission of the Vacaville Unified School District is to graduate all students with academic excellence, commitment to community and confidence to achieve their fullest potential through a rigorous standards-based education program and a collaborative partnership of families, community and staff.


(D) Discussion Item
(V) Can Vote
(C) Consent Item
1.  ESTABLISH QUORUM/CALL TO ORDER   
2.  WELCOME PUBLIC   
3.  MOMENT OF REFLECTION   
4.  PLEDGE OF ALLEGIANCE   
Unfold 5.  APPROVAL OF AGENDA   
         
a. Approval of April 17, 2014 Agenda      (V)  
Unfold 6.  PUBLIC HEARING   
         
a. Justification and Expenditure Findings for Developer Fees (Monteith Report) 2012-13 (attachment)     
 

This is NOT a Measure V item. The Justification and Expenditure Findings for Developer Fees (Monteith Report) is an annual report that provides information on development impact mitigation fees collected and spent by the District. Developer fees are a restricted funding source and may only be used for facilities purposes and cannot be used for general district expenditures. A notice of the public hearing and Board meeting was advertised in The Reporter on December 20, 2013 and the report has been available for public viewing since that time. The public hearing was advertised again on April 3, 2014. Prior to the public hearing, staff will provide a brief overview of the report. After the public hearing, the Board will be asked to consider approval of the report in a separate agenda item at this meeting.

Unfold 7.  COMMENTS FROM THE FLOOR   
         
a. COMMENTS FROM THE FLOOR: 3-minute time limit per individual; 20-minute time limit per topic     
 

ITEMS NOT ON THE AGENDA - Persons wishing to speak to items not on the agenda are asked to complete a "Request to Speak" card and present it to the President prior to the meeting. Persons submitting a "Request to Speak" card will be given an opportunity to speak at this time.

ITEMS ON THE AGENDA - Persons wishing to speak to items on the agenda are asked to complete a "Request to Speak" card and present it to the President prior to the meeting. Persons submitting a "Request to Speak" card will be given an opportunity to speak at the time the item is discussed by the Board.

Persons who have complaints against Board Members or staff are encouraged to seek resolution of those complaints by utilization of the Vacaville Unified School District written complaint procedure rather than orally addressing them at a meeting. Speakers are cautioned that under California law no person is immune from liability for making intentionally false or defamatory comments regarding any person simply because those comments are made at a public meeting.

Unfold 8.  SUPERINTENDENT'S COMMENTS/CORRESPONDENCE   
         
a. Bond Refunding Update     
 

Lettie Allen, Interim CBO, will provide and update to the Board related to bond refunding activities.

9.  BOARD MEMBER COMMENTS/CORRESPONDENCE   
Unfold 10.  STUDENT BOARD REPRESENTATIVE REPORTS   
         
a. Buckingham Charter Magnet High School Report by Student Representative Santiago Mejia     
         
b. Country High School Report by Student Representative Odyssey Payne     
         
c. Vacaville High School Report by Student Representative Damanique Mott     
         
d. Will C. Wood High School Report by Student Representative Paige Peck     
Unfold 11.  NEW BUSINESS   
         
a. Approval of Agreement with Morgan Stanley, Underwriter, Letter of Engagement (attachment)      (V)  
 

The District Proposes to enter into an agreement with Morgan Stanley & Co. LLC ("Morgan Stanley") to serve as Sole Managing Underwriter in connection with the refunding of the District's Election 2001, Series 2005 Bonds.

MOTION: Approve Underwriter Letter of Engagement with Morgan Stanley.

Student Board Member Advisory Vote:
Board Member Vote:

         
b. Approval of Justification and Expenditure Findings For Developer Fees (Monteith Report) 2012-13 (attachment)      (V)  
 

This is NOT a Measure V item. It concerns the development impact mitigation fees collected and expended by the District. The annual Monteith Report provides information on developer fees in the District. These fees are restricted in nature, to be used only for facilities purposes and not for general fund expenditures. In a previous item, a public hearing was held on this topic.

MOTION: Accept the 2012-2013 annual Monteith Report as presented.

Student Board Member Advisory Vote:
Board Member Vote:

Unfold 12.  CONSENT CALENDAR   
         
a. CONSENT ITEMS      (V)  (C)  
 

Routine items on the Consent Calendar are enacted by the Board in one motion. Discussion only occurs if members of the Board, Administration or public request specific items be discussed and/or removed from the Consent Calendar.

MOTION: Approve Consent Calendar items as presented.

Student Board Member Advisory Vote:
Board Member Vote:

         
b. Approval of April 3, 2014 Regular Governing Board Meeting Minutes (attachment)      (C)  
         
c. Primary Instructional Material for AP English Language and Composition for Approval      (C)  
 

The Secondary Instruction Council requests approval of this primary instructional material from the Board. This material has been screened by the various departments and is available through the Educational Services Department for review. This instructional material is recommended for adoption as the primary instructional material for AP English Language and Composition. The Language of Composition, published by Bedford St. Martins. Copyright 2013. Cost is $66.00/book. District Lottery funds will be used to purchase 325 copies for a cost of $23,139.19 plus shipping.

         
d. Supplemental Material for K-12 Enrichment Event for Approval      (C)  
 

The following video has been screened by the various schools and is available through the Educational Services Department. The video is recommended for adoption as a supplementary material for an enrichment event sponsored by Will C. Wood students for grades K-12. Frozen, produced by Disney, Copyright 2013. Approximate cost is $20.00.

         
e. Approval of March 2014 Vendor Warrant Summary (attachment)      (C)  
 

This usual and customary business practice permits the District to pay vendors who supply our district with goods and services. Attached is a summary of vendor warrants issued from March 1 through March 31, 2014, in the amount of $2,634,392.97.

         
f. Request for Contract between Vacaville Unified School District and Josten's Inc. (attachment)      (C)  
 

In accordance with Board Policy 3312, Contracts, staff requests Board approval for a request for contract between the District and Josten's Inc. to provide printing services and publication of the Will C. Wood High School 2014-2015 Yearbook, with the contract not-to-exceed a maximum payment of $43,000.00.

         
g. Vacaville Unified School District Contract Development (attachment)      (C)  
 

In Accordance with Board Policy 3312, Contracts, the Board delegates authority to designated district administrators to enter into and execute contracts on behalf of the District. To be valid or to constitute an enforceable obligation against the district, all contracts must be approved and/or ratified by the Board. All contracts entered and executed under the delegated authority, as required by law, shall be submitted to the Board. The Clerk of the Board shall certify any and all ratifications thereafter (Education Code 17605). Please see the attached Vacaville Unified School District Contract Development List for Board review and approval.

         
h. Approve Board Member Absences      (C)  
 

Chris Flask reported his absence from the meeting on December 12, 2013 as Personal Necessity Leave; Jerry Eaton reported his absences on January 23 and March 20, 2014 as Personal Necessity Leave. The reported absences are in compliance with Board Policy 9250, Remuneration, Reimbursement, and Other Benefits.

         
i. Acceptance of Gifts      (C)  
 

1.  Wood Group Power Plant Services, Inc., for the donation of $150.00 to the Track and Field program at Will C. Wood High School.

2.  The Matt Garcia Foundation for the donation of $200.00 to the Matt Garcia Dream Club at Will C. Wood High School.

3.  Wildcat Booster Club for donations of $1,730.91 and $1,397.83 (total donation of $3,128.74) to the following clubs and programs at Will C. Wood High School: auto shop, avid, baseball, men's basketball, women's basketball, wrestling, men's golf, art department, women's soccer, track, softball, science department and home economics.

4.  Wildcat Booster Club for the donation of $5,400.00 for a summer Leadership Conference for the Student Government at Will C. Wood High School.

5.  Brenden Concord 14 Theaters for the donation of 12 movie passes (donor reported value: $120.00) for the GATE program at the Vacaville Unified School District.

6.  Don Lopez for the donation of $1,300.00 to the 2014 Scholarship Night at Vacaville High School.

         
j. Approval of Obsolete Equipment      (C)  
 

The following equipment and/or supplies have been declared obsolete, not economically repairable, surplus, or of insufficient value to defray the costs of arranging a sale. The estimated value of one or more items is less than $2,500.00. Approval of disposal of the listed items, as appropriate, are in accordance with Education Code Articles 13 and 14.

1 Amplifier 1 CD Player
3 Computers 1 Digital Camera
2 Projectors 1 Scanner
1 Typewriter Stand 3 Warming Units

 

         
k. Personnel Actions (attachment)      (C)  
Unfold 13.  SUPERINTENDENT/STAFF REPORTS   
         
a. Hemlock Elementary and Alternative Cooperative Education (ACE) Charter State of the School Reports (attachments)         
 

Gricelda Rodriguez, Principal, will provide the State of the School reports for Hemlock Elementary School and ACE Charter School.

Unfold 14.  FUTURE BUSINESS   
         
a. Regular Governing Board Meeting; May 1, 2014; 7:00 p.m. Educational Services Center     
         
b. Regular Governing Board Meeting; May 15, 2014; 7:00 p.m. Educational Services Center     
         
c. Special Recognition Evening; May 29, 2014; 6:00 p.m. Will C. Wood Catwalk Theater     
15.  ADJOURNMENT   

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Board meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation (including auxiliary aids or services) to participate in this meeting; or who have a disability and wish to request an alternative format for the agenda, meeting notice, agenda packet or other writings that may be distributed at the meeting should contact Donna Suchoski at least 2 working days before the meeting at (707) 453-6102. Notification in advance of the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting and the meeting materials.




Other Info

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 Goal Scorecard

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