Vacaville Unified School District
 
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Previous MeetingJuly 17, 2014 06:00 PM
Regular Governing Board Meeting (Closed Session begins at 6:00 PM; Open Session begins at 7:00 PM)
EDUCATIONAL SERVICES CENTER
401 Nut Tree Road
Vacaville, California 95687

 

  
Preliminary Information

VUSD Board of Trustees meetings are conducted according to Rosenberg's Rules of Order

** PROCEEDINGS OF THIS MEETING WILL BE RECORDED **

NOTE: Board Member Whit Whitman will be participating via teleconference from 
51197 Pelican Point Lane, Detroit Lakes, MN 56501

MISSION STATEMENT OF THE VACAVILLE UNIFIED SCHOOL DISTRICT

The Mission of the Vacaville Unified School District is to graduate all students with academic excellence, commitment to community and confidence to achieve their fullest potential through a rigorous standards-based education program and a collaborative partnership of families, community and staff.

(D) Discussion Item
(V) Can Vote
(C) Consent Item
1.  ESTABLISH QUORUM/CALL TO ORDER   
Unfold 2.  COMMENTS FROM THE FLOOR (CLOSED SESSION ITEMS ONLY)   
         
a. COMMENTS FROM THE FLOOR: 3-minute time limit per individual; 20-minute time limit per topic     
 

ITEMS ON THE AGENDA - Persons wishing to speak to items on the agenda are asked to complete a "Request to Speak" card and present it to the President prior to the meeting. Persons submitting a "Request to Speak" card will be given an opportunity to speak at the time the item is discussed by the Board.

Persons who have complaints against Board Members or staff are encouraged to seek resolution of those complaints by utilization of the Vacaville Unified School District written complaint procedure rather than orally addressing them at a meeting. Speakers are cautioned that under California law no person is immune from liability for making intentionally false or defamatory comments regarding any person simply because those comments are made at a public meeting.

Unfold 3.  CLOSED SESSION   
         
a. Expulsion/Re-Admittance/Admittance Recommendation (attachments)     
         
b. Public Employee Employment/Discipline/Dismissal/Release/Re-Assignment/Resignation     
4.  WELCOME PUBLIC - REGULAR MEETING (7:00 P.M.)   
5.  REPORT CLOSED SESSION ACTIONS   
6.  MOMENT OF REFLECTION   
7.  PLEDGE OF ALLEGIANCE   
Unfold 8.  APPROVAL OF AGENDA   
         
a. Approval of July 17, 2014 Agenda      (V)  
Unfold 9.  COMMENTS FROM THE FLOOR   
         
a. COMMENTS FROM THE FLOOR: 3-minute time limit per individual; 20-minute time limit per topic     
 

ITEMS NOT ON THE AGENDA - Persons wishing to speak to items not on the agenda are asked to complete a "Request to Speak" card and present it to the President prior to the meeting. Persons submitting a "Request to Speak" card will be given an opportunity to speak at this time.

ITEMS ON THE AGENDA - Persons wishing to speak to items on the agenda are asked to complete a "Request to Speak" card and present it to the President prior to the meeting. Persons submitting a "Request to Speak" card will be given an opportunity to speak at the time the item is discussed by the Board.

Persons who have complaints against Board Members or staff are encouraged to seek resolution of those complaints by utilization of the Vacaville Unified School District written complaint procedure rather than orally addressing them at a meeting. Speakers are cautioned that under California law no person is immune from liability for making intentionally false or defamatory comments regarding any person simply because those comments are made at a public meeting.

Unfold 10.  SUPERINTENDENT'S COMMENTS/CORRESPONDENCE   
         
a. Budget Update     
11.  BOARD MEMBER COMMENTS/CORRESPONDENCE   
Unfold 12.  OLD BUSINESS   
         
a. Adoption of Resolution No. 1, 2014-15, Resolution of the Board of Education of the Vacaville Unified School District Ordering an Election to Authorize the Issuance of School Bonds, Establishing Specifications of the Election Order, and Requesting Consolidation with Other Elections Occurring on November 4, 2014 (attachments)      (V)  
 

This is a resolution calling for a General Obligation Bond election in the amount of $194 Million on November 4, 2014, in order to finance the facilities included within the bond resolution provisions. Adoption of the resolution requires a 2/3 vote of the entire board, or five votes. This election would be under the terms of Proposition 39, which allows a 55% vote majority to be approved, and includes accountability measures such as annual performance and financial audits, formation of a Citizens’ Oversight Committee, occurrence on a regular election date, and a limit on the estimated tax rate. Since October, 2013, the District has been engaged in a process to determine and prioritize facility needs, including community and school site input. A first reading of the bond resolution was reviewed by the Board at its regular meeting on June 26, 2014. There was a nonsubstantive wording change in the 75-word summary; otherwise, no other changes have occurred from the prior meeting.

MOTION:

ROLL CALL VOTE:

Unfold 13.  NEW BUSINESS   
         
a. Action to Fill Board Vacancy by Provisional Appointment or Call for Special Election (attachment)      (V)  
 

In accordance with Education Code Sections 5090-5095, whenever a vacancy occurs, the school district governing board shall, within 60 days of the vacancy or filing, either order an election or make a provisional appointment to fill the vacancy.

MOTION: To Make a Provisional Appointment to Fill the Board Vacancy.
                                    or
MOTION: To Hold a Special Election to Fill the Board Vacancy.

         
b. Establishment of Process/Timeline for Filling of Board Vacancy      (D)  (V)  
 

The Board will discuss the process and timeline for replacement of Trustee Jerry Eaton, whose resignation was effective July 11, 2014.

         
c. Declaration of Need for Fully Qualified Educators (attachment)      (V)  
 

The District must annually certify that there is an insufficient number of fully credentialed highly qualified teachers in certain areas. For this reason, the District will request emergency credentials for those individuals who meet our employment criteria for positions listed. In alignment with the District's Compliance Monitoring Intervention and Sanctions Plan, the District will make every effort to hire fully credentialed, highly qualified teachers and substitutes.

MOTION: Approve Declaration of Need for Fully Qualified Educators 2014-2015.

Board Member Vote:

         
d. CBEST Waivers for 30-Day Substitute Teachers for 2014-2015 (attachment)      (V)  
 

Due to a shortage of specific substitute teachers, districts have had difficulty finding individuals who qualify for the 30-Day Substitute Teacher Permit. One of the qualifications for the Substitute Teacher Permit is the passing of the California Basic Education Skills Test (CBEST). The California Commission on Teacher Credentialing will issue a one-year CBEST Waiver. Administration requests the following statement be approved by the Board: The Governing Board of the Vacaville Unified School District declares that because of the shortage of substitute teachers in California, it has been unable to recruit a large enough pool of substitute teachers who have had the opportunity to take and pass CBEST.

MOTION: Approve CBEST Waivers for 30-Day Substitute Teachers for 2014-2015.

Board Member Vote:

Unfold 14.  CONSENT CALENDAR   
         
a. CONSENT ITEMS      (V)  (C)  
 

Routine items on the Consent Calendar are enacted by the Board in one motion. Discussion only occurs if members of the Board, Administration or public request specific items be discussed and/or removed from the Consent Calendar.

MOTION: Approve Consent Calendar items as presented.

Board Member Vote:

         
b. Approval of June 26, 2014 Regular Governing Board Meeting Minutes (attachment)      (C)  
         
c. Approval of Student Expulsion/Admittance/Re-Admittance Recommendations      (C)  
 

Administration requests approval of recommendations for expulsion case #24-1314EX and readmittance cases #27-1314RA, #28-1314RA, #30-1314RA, #31-1314RA, #33-1314RA, #35-1314RA, #36-1314RA, and #38-1314RA.

         
d. Pilot Primary Instructional Material for English Language Arts in Grade 6 for Approval      (C)  
 

The Elementary Instruction Council has approved the submission of a pilot primary instructional material to be used in English Language Arts, grade 6. This textbook has been screened by the various elementary schools and is available through the Educational Services Department for review.

Springboard, published by College Board, Copyright 2014, is recommended for use in English Language Arts, grade 6. Cost of the textbook is $18.00 per book. Copies to be purchased for this pilot is 150, for a total of $2,700.00. District categorical funds will be used for this purchase.

         
e. Pilot Primary Instructional Materials for Math Grades K-8 for Approval      (C)  
 

The following books have been screened by the various elementary and secondary schools are available through the Educational Services Department. These books are recommended for adoption as pilot primary instructional materials in K-8 Math. The Elementary and Secondary Instruction Councils have approved the submission of these books to the Board for approval.

My Math, published by MacMillan McGraw-Hill, Copyright 2014, is recommended for use in Math, grades K-5. The pilot is supplied gratis by the publisher. Cost of the textbook is $17.67 each if purchased.

Math in Focus, published by Houghton Mifflin, Copyright 2014, is recommended for use in Math, grades K-5. The pilot is supplied gratis by the publisher. Cost of the textbook is $26.05 each if purchased.

GO Math, published by Houghton Mifflin, Copyright 2014, is recommended for use in Math, grades K-8. The pilot is supplied gratis by the publisher. Cost of the textbook is $28.25 (K-5)/$25.65 (6-8) each if purchased.

California Middle School Math, published by MacMillan McGraw-Hill, Copyright 2014, is recommended for use in Math, grades 6-8. The pilot is supplied gratis by the publisher. Cost of the textbook is $17.11 each if purchased.

         
f. Supplemental Instructional Materials for English Language Arts for Elementary English Learners for Approval      (C)  
  The Elementary Instruction Council has approved the submission of this supplemental instructional material to the Board. This material has been screened by the various departments and is available through the Educational Services Department for review. This instructional material will be recommended for adoption as a supplemental instructional material for English Language Arts for Elementary English Learners at the next board meeting.

Academic Vocabulary Toolkit: Elementary, published by National Geographic/Cengage Learning. Copyright 2014. Cost is $28.25 per workbook. A total of 256 books will be purchased at a cost of $7,232.00.  Categorical funds will be used for this purchase.
         
g. Request Approval of New High School Course: Introduction to Philosophy at Buckingham Charter Magnet High School      (C)  
 

Administration supports the Secondary Instructional Council's recommendation that the new course, entitled Introduction to Philosophy, be approved at Buckingham Charter Magnet High School. The course fills the college prep elective graduation requirement at Buckingham. This course is for students in grades 9-12.

         
h. Request Approval for Vacaville High School Honor Band to Travel to Fresno, CA to Participate in the All State Honor Band, February 19-22, 2015      (C)  
  Vacaville High requests permission to travel to Fresno, CA to participate in the All State Honor Band, February 19-22, 2015. These students have been selected as top musicians in California based on audition tapes submitted by students. Cost for transportation, accommodations, meals, admissions, and miscellaneous expenses is $250.00 per student. Fundraising activities are planned to enable students to participate. Partial scholarships are also available. No student who is chosen to participate will be denied the opportunity. The chaperone to student ratio is 1:10, including one female and one male VHS certificated staff member.
         
i. Request Approval for Vacaville High School Honor Band to Travel to Sonoma, CA to Participate in the Nor Cal Honor Band, February 5-7, 2015      (C)  
  Vacaville High School requests approval for the Honor Band to travel to Sonoma, California, to participate in the Nor Cal Honor Band event February 5-7, 2015. These music students have been selected as some of the top musicians in Northern California based on the submission of audition tapes. Cost for transportation, accommodations, meals, admissions, and miscellaneous expenses is $140.00 per student. Fundraising activities are planned to enable students to participate. Partial scholarships are also available. No student who is chosen to participate will be denied the opportunity. The chaperone to student ratio is 1:10, including one female and one male VHS certificated staff member.
         
j. Request Approval of Vacaville High School Band & Orchestra Tour to Seattle, Washington, April 1-4, 2015      (C)  
  Vacaville High School is requesting permission for band and orchestra students to participate in a music tour in Seattle, WA April 1-4, 2015. Students will learn to become better musicians by attending clinics. Students will prepare appropriate music literature to perform and will visit cultural and historical sites. Students will be accompanied by the following VUSD certificated staff: Andrew Herout, Vivian Stanley, and Linda Cristman. In addition, touring students will also be accompanied by one parent for every ten students. Estimated cost per student is $1,300.00 to $1,400.00, which includes ground and air transportation, hotel accommodations, admissions and meals. VHS Music Boosters will provide financial assistance for qualifying students in need. Additional fundraising will take place to ensure that no student will be denied the opportunity to participate because of cost.
         
k. Approval of June 2014 Vendor Warrant Summary (attachment)      (C)  
 

This usual and customary business practice permits the District to pay vendors who supply our district with goods and services. Attached is a summary of vendor warrants issued from June 1 through June 30, 2014, in the amount of $3,394,283.00.

         
l. Approval of District Authorized Signatures for Fiscal Year 2014-2015      (C)  
 

Per Education Code Section 42633, the Governing Board of each school district is responsible for filing the verified signature of each person authorized to sign orders. The county superintendent must not approve orders for payment unless the signatures are on file in their office and they are satisfied that the signatures are of persons authorized to sign the orders. Administration requests that the Board authorize the following personnel to sign these documents as noted (please see attachment): 1) Payroll Pre-lists; 2) A/P Transmittal Forms; 3) Transmittal Form for Interfund Transactions and 4) Annual APY Audit Preference Selection. The authorized personnel are Ken Jacopetti, Superintendent; Jane Shamieh, Associate Superintendent; Randy Henry, Chief Human Resources Officer; and Cindy Williamson, Director of Fiscal Operations.

         
m. Approval of Destruction of Records      (C)  
 

The Accounting Department requests permission to destroy records that have exceeded the legal requirement for retention, or whose usefulness have ceased prior to or during the 2009-2010 school year. Records recommended for destruction include Accounts Payable documents, Warrant Registers, Fuel Tax reports, Use Tax reports, Deposit documents, and Student Body documents. These records are no longer required for retention.

         
n. Approval of Bid Awards for Child Nutrition Department, 2014-2015      (C)  
 

Request for bids were solicited for various grocery goods, as well as cleaning, paper, and disposable products needed by the Child Nutrition Department for the 2014-15 school year. Following public notification and timelines for submission, the bids were opened May 23, 2014. Grocery bid items were required to meet the current Federal and State regulations for nutritional standards. Cleaning, paper and disposables were to be designated by percentage mark-up. Items within categories were selected by line item, based on lowest responsible bidder quoting acceptable items, performance capabilities, and service response. The majority of the grocery item awards shall be shared by the Danielson Company, Ed Jones Food Service, and Hayes Distributing. Producer’s Dairy was selected to provide dairy products with Rohrer Brothers, Inc. for fresh produce. Cleaning, paper, and disposable item awards shall be shared by the Danielson Company, and P & R Paper Company. Cenario’s Pizza was selected to deliver pizza. The total estimated value of the bids is $1,392,400.00.

         
o. Request for Contract between Vacaville Unified School District and the City of Vacaville (attachment)      (C)  
 

In accordance with Board Policy 3312, Contracts, administration requests Board approval to contract with the City of Vacaville to share the cost for providing crossing guards at District schools for the 2014-2015 school year. Request for Contract is attached.

         
p. Request for Contract between Vacaville Unified School District and University of California, Davis (attachment)      (C)  
 

In accordance with Board Policy 3312, Contracts, staff requests Board approval for a contract between the District and UC Davis Mathematics Project, in the not-to-exceed amount of $31,605.00, for professional development services for teachers in the Vacaville Unified School District during the 2014-15 school year. The contract will provide professional development focused on supporting K-12 teachers in the transition to Common Core State Standards. Request for Contract is attached.

         
q. Quarterly Report on Williams Uniform Complaints (attachment)      (C)  
 

Under the terms of the Williams Settlement Act, the District is required to report quarterly any complaints received in three general subject areas: textbooks and instructional materials, teacher vacancy or misassignments, and facilities conditions. For the quarter ending June 30, 2014 there were no complaints received.

         
r. Acceptance of Gifts      (C)  
 

1.  Shelley McLaughlin for the donation of five bins of fabric and sundries (donor value not reported) to Vacaville High School.

2.  Wendy Plessas for the donation of two scanners (donor value not reported) to Vacaville High School.

3.  Cecile Barrie for the donation of music books, sheet music and CDs (donor reported value: $85.00) to the Music Program at Vacaville High School.

4.  City Coach for the donation of two monthly adult passes and one summer youth pass (donor value not reported) for parents and student attending the summer pre-K Academy program. The passes were donated through our Academic Advancement Department.

         
s. Approval of Obsolete Equipment         (C)  
 

The following equipment and/or supplies have been declared obsolete, not economically repairable, surplus, or of insufficient value to defray the costs of arranging a sale. The estimated value of one or more items is less than $2,500.00. Approval of disposal of the listed items, as appropriate, are in accordance with Education Code Articles 13 and 14.

2 Beverage Containers 1 Bun Warmer
1 Computer 1 Condiment Dispenser
1 Garden Bar 2 Ladders
1 Laminator 4 Printers
3 Projector Screens 2 TV Stands
9 Televisions 10 VCRs
5 Warming Towers Miscellaneous Items
4 T-Pro Terminals (money exchange system)  

 

         
t. Personnel Actions (attachment)         (C)  
Unfold 15.  SUPERINTENDENT/STAFF REPORTS   
         
a. Smarter Balanced Assessment Consortium (SBAC) Presentation     
 

Mark Frazier, Chief Academic Officer, will provide an update to the Board regarding the Smarter Balanced testing program.

         
b. Independent Study Program (ISP) Outreach Presentation (attachment)     
 

Danielle Storey, Assistant Superintendent, and Bill Ewing, Administrator of Learning Support, will provide information to the Board regarding the district's Independent Study Program outreach efforts.

         
c. Pilot Primary Instructional Materials for Integrated Math 1 at Buckingham Charter Magnet High School for Consideration     
 

The Secondary Instruction Council recommends approval of this request to pilot a primary instructional material at Buckingham Charter Magnet High School. The textbook has been screened by the various departments and is available through the Educational Services Department for review. This textbook is recommended as a primary instructional material in Integrated Math 1.

Integrated Math 1, published by McGraw-Hill. Copyright 2014. Cost is $98.00. Thirty (30) gratis copies will be used during the pilot.

         
d. Primary Instructional Materials for Introduction to Philosophy at Buckingham Charter Magnet High School for Consideration     
 

The Secondary Instruction Council recommends approval of this request as a primary instructional material at Buckingham Charter Magnet High School. The textbook has been screened by the various departments and is available through the Educational Services Department for review. This textbook is recommended as a primary instructional material in Introduction to Philosophy.

The Philosophical Journey: An Interactive Approach, published by McGraw-Hill, copyright 2011. The cost of the textbooks is $126.80 and 35 copies will be purchased using site funds for an approximate total of $4,787.00.

Unfold 16.  FUTURE BUSINESS   
         
a. Regular Governing Board Meeting; August 7, 2014; 7:00 p.m. Educational Services Center     
         
b. Regular Governing Board Meeting; August 21, 2014; 7:00 p.m. Educational Services Center     
         
c. Regular Governing Board Meeting; September 4, 2014; 7:00 p.m. Educational Services Center     
17.  CLOSED SESSION   
18.  ADJOURNMENT   

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