Vacaville Unified School District
 
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Previous MeetingNovember 20, 2014 06:00 PM
Regular Governing Board Meeting (Closed Session begins at 6:00 PM; Open Session begins at 7:00 PM)
EDUCATIONAL SERVICES CENTER
401 Nut Tree Road
Vacaville, California 95687

 

  
Preliminary Information

VUSD Board of Trustees meetings are conducted according to Rosenberg's Rules of Order

** PROCEEDINGS OF THIS MEETING WILL BE RECORDED **

MISSION STATEMENT OF THE VACAVILLE UNIFIED SCHOOL DISTRICT

The Mission of the Vacaville Unified School District is to graduate all students with academic excellence, commitment to community and confidence to achieve their fullest potential through a rigorous standards-based education program and a collaborative partnership of families, community and staff.


(D) Discussion Item
(V) Can Vote
(C) Consent Item
1.  ESTABLISH QUORUM/CALL TO ORDER   
Unfold 2.  COMMENTS FROM THE FLOOR (CLOSED SESSION ITEMS ONLY)   
         
a. COMMENTS FROM THE FLOOR: 3-minute time limit per individual; 20-minute time limit per topic     
 

ITEMS ON THE AGENDA - Persons wishing to speak to items on the agenda are asked to complete a "Request to Speak" card and present it to the President prior to the meeting. Persons submitting a "Request to Speak" card will be given an opportunity to speak at the time the item is discussed by the Board.

Persons who have complaints against Board Members or staff are encouraged to seek resolution of those complaints by utilization of the Vacaville Unified School District written complaint procedure rather than orally addressing them at a meeting. Speakers are cautioned that under California law no person is immune from liability for making intentionally false or defamatory comments regarding any person simply because those comments are made at a public meeting.

Unfold 3.  CLOSED SESSION   
         
a. Expulsion/Re-Admittance/Admittance Recommendations (attachments)     
         
b. Negotiations Update     
4.  WELCOME PUBLIC - REGULAR MEETING (7:00 P.M.)   
5.  REPORT CLOSED SESSION ACTIONS   
6.  MOMENT OF REFLECTION   
7.  PLEDGE OF ALLEGIANCE   
Unfold 8.  APPROVAL OF AGENDA   
         
a. Approval of November 20, 2014 Agenda      (V)  
Unfold 9.  SPECIAL RECOGNITION OF BOARD MEMBERS   
         
a. Special Recognition of Contributions and Dedication of Board Members Chris Flask and David McCallum     
 

Board Members Chris Flask and David McCallum will be honored for their years of service and contributions to the Governing Board of the Vacaville Unified School District.

Unfold 10.  COMMENTS FROM THE FLOOR   
         
a. COMMENTS FROM THE FLOOR: 3-minute time limit per individual; 20-minute time limit per topic     
 

ITEMS NOT ON THE AGENDA - Persons wishing to speak to items not on the agenda are asked to complete a "Request to Speak" card and present it to the President prior to the meeting. Persons submitting a "Request to Speak" card will be given an opportunity to speak at this time.

ITEMS ON THE AGENDA - Persons wishing to speak to items on the agenda are asked to complete a "Request to Speak" card and present it to the President prior to the meeting. Persons submitting a "Request to Speak" card will be given an opportunity to speak at the time the item is discussed by the Board.

Persons who have complaints against Board Members or staff are encouraged to seek resolution of those complaints by utilization of the Vacaville Unified School District written complaint procedure rather than orally addressing them at a meeting. Speakers are cautioned that under California law no person is immune from liability for making intentionally false or defamatory comments regarding any person simply because those comments are made at a public meeting.

Unfold 11.  SUPERINTENDENT'S COMMENTS/CORRESPONDENCE   
         
a. September's Attendance Awareness Month Presentation     
  Solano County Office of Education's Associate Superintendent Lisette Estrella-Henderson, and School Attendance Liaison, Terri Bush, will provide a report to the Board regarding September's Attendance Awareness Month activities.

         
b. Annual Williams Report Presented by Lisette Estrella-Henderson, Associate Superintendent of Student Programs and Educational Services (attachment)     
 

The Solano County Office of Education is required to annually provide each district with information regarding the Williams Uniform Complaint process and procedures on schools ranked in deciles 1-3 on the 2012 Academic Performance Index. The attached written report is provided for the Governing Board's and the public's information, which includes information on Markham and Padan Elementary Schools. The required district report is acted upon by the Governing Board under the Consent Calendar at the end of each quarter.

         
c. Technology in Classrooms Presentation     
 

Callison Elementary School teachers Tari Carolle, Diana Moore, and Diane Tomovick will provide information to the Board regarding technology use in the classroom.

12.  BOARD MEMBER COMMENTS/CORRESPONDENCE   
Unfold 13.  STUDENT BOARD REPRESENTATIVE REPORTS   
         
a. Buckingham Charter Magnet High School Report by Student Representative Michael Mahlberg     
         
b. Country High School Report by Student Representative Sevrin Garcia     
         
c. Vacaville High School Report by Student Representative Damanique Mott     
         
d. Will C. Wood High School Report by Student Representative Devon Galbraith     
Unfold 14.  NEW BUSINESS   
         
a. Resolution No. 10, 2014-15, Authorization of the Issuance and Sale of 2014 General Obligation Refunding Bonds, Series B and Series C (attachment)      (V)  
 

Approval of this resolution provides for the issuance and sale of 2014 General Obligation Refunding Bonds Series B of the District in the aggregate principal amount of Not-to-Exceed $38,000,000.00 to refund the District's General Obligation Bonds Election of 2001, Series 2007; and 2014 General Obligation Refunding Bonds Series C (forward delivery) in the aggregate principal amount of Not-to-Exceed $22,000,000.00 to refund the District's General Obligation Bonds Election of 2001, Series 2005, and 2005 General Obligation Refunding Bonds, and approving related documents and actions.

MOTION: Approve Resolution No. 10, 2014-15, Issuance and Sale of 2014 General Obligation Refunding Bonds Series B of the District in the Aggregate Principal Amount of Not to Exceed $38,000,000.00 for the Election of 2001, Series 2007 bonds and the Issuance and Sale of the District’s General Obligation Refunding Bonds Series C in the Aggregate Principal Amount of Not-to-Exceed $22,000,000.00 for the Forward Delivery of the Election of 2001, Series 2005 and 2005 Refunding Bonds.

ROLL CALL VOTE:

         
b. Resolution No. 11, 2014-15, Authorizing Instructors to Teach in Departmentalized Classes per Education Codes 44263 and 44314 (attachment)      (V)  
 

Approval of this resolution authorizes qualified instructors to teach subjects not listed on their credentials. Certificated employees can be allowed to teach, under Education Code Section 44263, on a yearly basis, any single subject class in which the holder has completed eighteen (18) semester hours of coursework or nine (9) semester hours of upper division or graduate coursework or a multiple subject class if the holder has at least 60 semester units equally distributed among the four areas of a diversified major set forth in Education Code Section 44314, except in Special Education.

MOTION: Approve Resolution No. 11, 2014-15, Authorizing Instructors to Teach in Departmentalized Classes per Education Codes 44263 and 44314.

ROLL CALL VOTE:

         
c. 2014 Purchasing Storage/Staging Facility Re-roofing Project, Site Lease Agreement, Roebbelen Contracting, Inc. (attachment)      (V)  
 

This is not a Measure V item and will be funded by development impact fees. In order to provide adequate space for warehouse storage, staging and disposal activities, the District is proposing to use the Bus Barn facility at the former District Office at 751 School Street. This agreement allows for access onto the site by the contractor, providing a short-term lease of the area under construction for the duration of the contract. The Site Lease Agreement is with Roebbelen Contracting, Inc., part of the Board-approved pool of LLB entities, in the amount of $10.00. The scope of the work includes re-roofing and storm water drainage improvements at the Bus Barn building.

MOTION: Approve the Site Lease Agreement with Roebbelen Contracting, Inc., in the amount of $10.00, for the 2014 Storage/Purchasing Re-Roofing Project.

Student Board Member Advisory Vote:
Board Member Vote:

         
d. 2014 Purchasing Storage/Staging Facility Re-roofing Project, Facility Lease Agreement, Roebbelen Contracting, Inc., and Notice of Exemption Under the California Environmental Quality Act (CEQA) (attachment)      (V)  
 

This is not a Measure V item and will be funded through development impact fees. In order to provide adequate space for warehouse storage, staging and disposal activities, the District is proposing to use the Bus Barn facility at the former District Office at 751 School Street. Re-roofing and drainage improvements are required. In order to successful implement this project under the Lease-Leaseback method of project delivery, it is necessary to execute a Facility Lease Agreement with the Lease-Leaseback entity or general contractor. The agreement provides for the amount of the project construction cost. This Facility Lease Agreement is with Roebbelen Contracting, Inc., in the amount of $93,449.00. If approved, the item would also provide for approval of a Notice of Exemption under CEQA, as a Categorical Exemption, Section 15301, Class 1, Existing facilities, repair and minor alterations.

MOTION: Approve the Facility Lease Agreement with Roebbelen Contracting, Inc., in the amount of $93,449.00, for the 2014 Purchasing Storage/Staging Facility Re-roofing Project.

Student Board Member Advisory Vote:
Board Member Vote:

Unfold 15.  CONSENT CALENDAR   
         
a. CONSENT ITEMS      (V)  (C)  
 

Routine items on the Consent Calendar are enacted by the Board in one motion. Discussion only occurs if members of the Board, Administration or public request specific items be discussed and/or removed from the Consent Calendar.

MOTION: Approve Consent Calendar items as presented.

Student Board Member Advisory Vote:
Board Member Vote:

         
b. Approval of November 6, 2014 Regular Governing Board Meeting Minutes (attachment)      (C)  
         
c. Approval of Student Expulsion/Admittance/Re-Admittance Recommendations      (C)  
 

Administration requests approval of recommendations for Expulsion cases #02-1415EX and #03-1415EX, Admittance case #01-1415AD, and Re-admittance cases #02-1415RA through #06-1415RA.

         
d. Approval of October 2014 Vendor Warrant Summary (attachment)      (C)  
 

This usual and customary business practice permits the District to pay vendors who supply our district with goods and services. Attached is a summary of vendor warrants issued from October 1 through October 31, 2014, in the amount of $2,820,330.56.

         
e. Request to Contract with California Therapy Alliance (attachment)      (C)  
  In Accordance with Board Policy 3312, Contracts, administration requests Board approval to contract with California Therapy Alliance to provide speech and language therapy services for district students, with a total contract cost not-to-exceed $215,080.00. Please see the attached Contract for review and approval.
         
f. Request to Contract with the City of Vacaville to Implement Elementary School Counseling (attachment)      (C)  
  In Accordance with Board Policy 3312, Contracts, administration requests Board approval to contract with the City of Vacaville to implement the MHSA Elementary School Counseling Agreement Action Plan per request of Assistant Superintendent, Danielle Storey, with a total contract cost not-to-exceed $80,000.00. Please see the attached Contract for review.
         
g. 2014 Contracted Summer Projects Notice of Completion (attachment)      (C)  
 

2014 Summer Projects have been completed. The final reported inspections have been verified by Leland Noll, Director of Maintenance and Operations. Please see the attached list of completed projects for Board review and approval for final signature.

         
h. Approval for Will C. Wood Varsity Boys Basketball Team Trip to Nevada Union Basketball Tournament in Grass Valley, California, December 11-13, 2014      (C)  
 

Will C. Wood High School Athletic Department requests permission for 12 student-athletes to participate in the 2014 Nevada Union Basketball Tournament in Grass Valley, CA from December 11-13, 2014. Competing in this highly competitive tournament will prepare student-athletes for the end of the season tournaments. Students will be accompanied by Head Coach Mark Wudel and Assistant Coach Sean Kelly. Students will be housed with host families of Nevada Union High School students. There is no cost for the students.

         
i. Approval for Vacaville High School Boys' Tennis Team Participation in the Northern California Tennis Tournament in Clovis, CA March 5-7, 2015      (C)  
 

Vacaville High School requests approval for the boys' tennis team to participate in the Northern California Tennis Tournament in Clovis, CA from March 5-7, 2015. The tennis team is comprised of 10 student-athletes who will travel to Clovis via transportation provided by 2 parents, Dave Hawkins and David Jentgen, and the tennis coach, Don Lopez, who is a VUSD certificated staff member. These men will also act as chaperones for the trip. The cost of participation is $70.00, which includes lodging, meals and transportation. Fund raisers are provided so all students may participate in the tournament. No student will be denied an opportunity to participate due to cost.

         
j. Acceptance of Gifts      (C)  
 

1.  Whit Whitman for the donation of $100.00 to the Band Program at Will C. Wood High School.

2.  Whit Whitman for the donation of $100.00 to the Orchestra Program at Will C. Wood High School.

3.  Shannon Abin for the donation of $50.00 to Link Crew Winter Wishes Program at Will C. Wood High School.

4.  Kimberly Mosher for the donation of $200.00 to Link Crew Winter Wishes Program at Will C. Wood High School.

5.  Dependable Petroleum Products Inc. for the donation of $100.00 to the Link Crew Winter Wishes Program at Will C. Wood High School.

6.  Stephen Perlstein for the donation of $50.00 to Link Crew Winter Wishes Program at Will C. Wood High School.

7.  Charles Wyatt for the donation of $100.00 to Link Crew Winter Wishes Program at Will C. Wood High School.

8.  Suzanne Weisker for the donation of $100.00 to Student Government at Will C. Wood High School.

9.  Sherri Mann for the donation of $50.00 to Student Government at Will C. Wood High School.

10.  Wildcat Booster Club for the donation of $1,617.69 to the following programs at Will C. Wood High School: Auto Shop, Baseball, Link Crew, English Department, Softball, Science Department, Volleyball, and Home Economics.

         
k. Approval of Obsolete Equipment      (C)  
 

The following equipment and/or supplies have been declared obsolete, not economically repairable, surplus, or of insufficient value to defray the costs of arranging a sale. The estimated value of one or more items is less than $2,500.00. Approval of disposal of the listed items, as appropriate, are in accordance with Education Code Articles 13 and 14.

9 Computers 3 Laptops
6 Printers 1 Storage Container
1 Vehicle Lift  
Unfold 16.  FUTURE BUSINESS   
         
a. Organizational Governing Board Meeting; December 11, 2014; 7:00 p.m. Educational Services Center     
17.  CLOSED SESSION   
18.  ADJOURNMENT   

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