Persons wishing to speak to Closed Session items are asked to complete a "Request to Speak" card and present it to the President prior to the meeting.  Persons submitting a "Request to Speak" card will be given an opportunity to speak at this time.

Persons who have complaints against Board Members or staff are encouraged to seek resolution of those complaints by utilization of the Vacaville Unified School District written complaint procedure rather than orally addressing them at a meeting.  Speakers are cautioned that under California law no person is immune from liability for making intentionally false or defamatory comments regarding any person simply because those comments are made at a public meeting.

As part of the Safe Routes to Schools Peabody/Marshall Road Intersection Improvement Project, the District is requested by the City of Vacaville to dedicate 0.2 acre along Peabody and Marshall Roads to the City. This item was first heard by the Board at its regular meeting on November 6, 2008. A public hearing was noticed at that time, was posted in three public places and was advertised at least 10 days prior to the public hearing. After the public hearing is closed, an action will be considered.

After the public hearing, if no protest is submitted, the District's governing board can adopt the resolution authorizing the dedication of the easement by a two-thirds (2/3) vote of all of its members, and direct the president of the governing board to execute the dedication document(s).

A protest may be lodged by filing with the governing board, at the meeting noted in the resolution of intention, a petition against the conveyance that is signed by at least ten (10) percent of the qualified electors of the District. If there is a protest, the governing board must submit the proposed dedication to the Solano County Superintendent of Schools to determine whether the dedication should be made.

ITEMS NOT ON THE AGENDA - Persons wishing to speak to items not on the agenda are asked to complete a "Request to Speak" card and present it to the President prior to the meeting.  Persons submitting a "Request to Speak" card will be given an opportunity to speak at this time.

ITEMS ON THE AGENDA - Persons wishing to speak to items on the agenda are asked to complete a "Request to Speak" card and present it to the President prior to the meeting.  Persons submitting a "Request to Speak" card will be given an opportunity to speak at the time the item is discussed by the Board.

Persons who have complaints against Board Members or staff are encouraged to seek resolution of those complaints by utilization of the Vacaville Unified School District written complaint procedure rather than orally addressing them at a meeting.  Speakers are cautioned that under California law no person is immune from liability for making intentionally false or defamatory comments regarding any person simply because those comments are made at a public meeting.

Members of the Buckingham Charter Magnet High School Strategic Planning Team will present their Strategic Plan.

The annual audit of District funds has been submitted by Perry-Smith Auditors. Dr. John Niederkorn, Assistant Superintendent of Business and Administrative Services, will introduce Mr. Steve Wescoatt of that firm who will present and discuss the report. Administration recommends acceptance and approval of the 2007-08 Audit Report. 

Dr. John Niederkorn, Assistant Superintendent of Business and Administrative Services, will present the 2008-09 Budget Revisions which includes adjustments due to the State adopted budget. Administration recommends approval of the budget as presented.

In accordance with CSBA Bylaws, Board nominations for the CSBA Delegate Assembly are to be received before January 7, 2009. Vacaville is assigned to Region 3 (Sonoma, Marin, Napa and Solano Counties); Sub-Region 3-C (Solano).  The Governing Board may nominate individuals for representatives to the CSBA Delegate Assembly.

Per Education Code Section 42633, the Governing Board of each school district is responsible for filing the verified signature of each person authorized to sign orders. The county superintendent must not approve orders for payment unless the signatures are on file in their office and they are satisfied that the signatures are of persons authorized to sign the orders. Administration recommends that the Board authorize the following personnel to sign these documents: 1) Payroll Pre-list; 2) A/P Transmittal Forms; 3) Transmittal Form for Interfund Transactions and 4) Annual APY Audit Preference Selection Form. The authorized personnel are John Aycock, Superintendent; John Niederkorn, Assistant Superintendent; Burton Crinklaw, Assistant Superintendent and Cindy Williamson, Director of Fiscal Operations.

In order for the District to dedicate real property to the City, the governing board previously adopted a resolution of intention in a regular open meeting by at least a two-thirds (2/3) vote of all of the governing board's members. The resolution fixed today's meeting as the date and time for a public hearing upon the question of making the dedication. With the public hearing concluded, the District's governing board may now adopt the resolution authorizing the dedication of the easement by a two-thirds vote of all of its members, and direct the president of the governing board to execute the dedication document(s). The resolution the governing board is considering in connection with this action is the second of two resolutions and is the final resolution that must be adopted to authorize the proposed dedication of real property to the City. Administration recommends adoption.

Routine items on the Consent Calendar are enacted by the Board in one motion.  Discussion only occurs if members of the Board, Administration or public request specific items be discussed and/or removed from the Consent Calendar.

MOTION: Approve Consent Calendar items as presented.

Administration recommends approval of minutes as presented.

Administration recommends approval of the minutes as presented.

Administration recommends approval of recommendations for Expulsion Cases 14 and 15-0809EX.

Administration recommends acceptance of gifts. Letters of thanks will be sent to the donor listed below. 

1. Flight Safety Services for a 21" Computer monitor (donor reported value: $250.00) to Alamo Elementary School.

Board member Larry Mazzuca, reported his absence of the November 6, 2008 meeting as Personal Necessity Leave. The reported absence is in compliance with Board Policy No. 9250. Administration recommends approval.

Board member Jay Yerkes, reported his absence of the November 6, 2008 meeting as Personal Necessity Leave. The reported absence is in compliance with Board Policy No. 9250. Administration recommends approval.

This is a plan for the purpose of providing improved educational outcomes for students in foster care. The Participants will work together to ensure students' health and educational records are current and accurate, transfer of records occurs in a timely manner, disputes regarding transportation or service delivery are resolved promptly, and students in foster care are educated in the appropriate educational placement in the least restrictive environment. This plan provides for youth ages 4-21, who are in Foster Care and reside in Solano County. The Solano County Office of Education developed a model policy for the delivery of educational services to Solano County Foster Youth with the following school districts with schools in Solano County: Benicia Unified School District, Dixon Unified School District, Fairfield-Suisun Unified School District, River Delta Unified School District, Travis Unified School District, Vacaville Unified School District, and Vallejo City Unified School District.

 The Vaca Pena Strategic Plan was presented at the November 6, 2008 Board meeting by members of the Vaca Pena Strategic Planning Team. Administration recommends approval of the plan.

Willis Jepson Middle School requests approval of their visual & performing arts grant plan. Jepson will purchase various pieces of equipment and supplies including a kiln, storage and display equipment, textbooks and reference materials.  They will also use the funds for staff development and to bring guest speakers to the school.  Administration recommends approval of this plan.

Orchard Elementary School requests approval for their 6th grade students to attend the Sempervirens Outdoor School in Boulder Creek, California, from May 18-22, 2009. The curriculum at the school is based on the 6th grade science standards and will help students develop social skills and aid in their character education. Cost is $290.00 per student with the PTC (Parent Teacher Council) paying transportation costs and will provide scholarships if necessary. No student will be denied an opportunity to participate due to cost. Administration recommends approval.

Will C. Wood High School Athletic Department is requesting permission for the varsity wrestling team to attend these tournaments shown in the table in various locations and on various dates. Participation in these tournaments will prepare student athletes for the end of season tournaments. Students will be accompanied by a minimum of two chaperones in addition to three coaches. Transportation will be provided by district vans. Students will pay for meals. Team fundraising will pay for lodging. No student will be denied the opportunity to participate because of the cost. Administration recommends approval.

The Vacaville High School Agricultural Academy will serve ninth through twelfth graders. The Academy includes academic courses and electives, Career Technical Education and college credit as students follow a pathway for Ag Mechanics, Ag Business or Ag Science. Ninth graders will be introduced to the Academy in Ag Science 1, this course fulfills requirements. Tenth graders will fulfill their second year of Ag Science through Ag Biology and have an option to take a career pathway course. Eleventh graders concentrate on a pathway for Ag Mechanics, Ag Business or Med Science. Twelfth graders continue in their career pathway and earn college credit or work experience credit as they intern, work in a paid position in a relevant career field, or participate in community service. Each student in the Agricultural Academy will also be enrolled in core classes and optional Language courses that utilize relevant English/language arts and math curriculum incorporating agricultural themes. Administration recommends approval of application.

This usual and customary business practice permits the District to pay vendors who supply us with goods and services.  Attached is a summary of vendor warrants issued by the District from October 1 through October 31, 2008 in the amount of $7,210,125.61. Administration recommends approval of the vendor warrants summary.

The list of equipment and/or supplies attached to this item have been declared obsolete, not economically repairable, surplus, or of insufficient value to defray the costs of arranging a sale. The estimated value of one or more items is less than $2500.00. The Administration requests that the Board approve disposal of the listed items as appropriate, in accordance with Education Code Articles 13 & 14.

Revised Board Bylaw is updated and section on "New Board Member Orientation" is revised to provide for a Board meeting to orient new members, expand the types of materials to be provided to new members, and require Board approval of workshop/conference attendance by incoming members at district expense. Administration recommends approval.

Bylaw revised to include new, optional language specifying that minutes of Board meetings should include a brief summary of the Board's discussion, record which members are present, and record whether a member if not present for the entire meeting due to a late arrival and/or early departure. Administration recommends approval.

This is a Measure V item. The Citizens' Oversight Executive Committee will review this item prior to the regular Board of Education meeting on November 20, 2008. The current facility lease agreement for this project is in the amount of $81,419.00. The Amendment #1 would decrease the lease amount by $5,543.67 due to unused allowances and general conditions. If approved, the amendment would bring the lease amount to $75,875.33. Staff recommends approval.

This is a partial Measure V item. The Citizens' Oversight Executive Committee will review this item prior to the regular Board of Education meeting on November 20, 2008. The current architectural/engineering services contract with ANOVA Architects, Inc. is in the amount of $1,302,443.00. This Amendment #3 would increase the contract by $20,085.00 for services related to the relocation of five portable classrooms not included in the original contract. If approved, the new contract would be in the amount of $1,322,528.00. Staff recommends approval.

THIS ITEM WAS REMOVED FROM THE AGENDA.

This is a Measure V item. The Citizens' Oversight Executive Committee will review this item prior to the regular Board of Education meeting on November 20, 2008. This amendment would decrease the current contract of $92,607.00 by a credit of $9,021.36 for a new total contract of $83,585.64. This decrease is due to unused general conditions and allowances. Staff recommends approval.

This is a Measure V item. The Citizens' Oversight Executive Committee will review this item prior to the regular Board of Education meeting on November 13, 2008. The architect and project team have certified that this project is ready for a Notice of Completion to be filed. Staff recommends approval.

This is a Measure V item. The Citizens' Oversight Executive Committee will review this item prior to the regular Board of Education meeting on November 20, 2008. As part of the overall Will C. Wood HS Renovation Project, the theatre and cafeteria renovation will be administered separately. The separation will allow for better phasing and to provide clear documentation for the State facility funding program. This contract is required to provide A/E services for this project. ANOVA Architects, Inc. is currently performing these services at this site. This contract for design services is in the not-to-exceed amount of $14,000.00. Staff recommends approval.

This is NOT a Measure V item. It is funded by development impact fees. The district currently has a contract for architectural/engineering services with ANOVA Architects, Inc. in the amount of $13,500.00. This Amendment #2 would increase the contract by $6,000.00 for a new not-to-exceed total of $19,500.00. This Amendment #2 is needed due to additional surveying and geotechnical services required for the project. Staff recommends approval.

This is NOT a Measure V item. It is funded using Maintenance funds. The District currently has a contact with Gaynor Telesystems, Inc. in the amount of $277,142.00 for this project. This Change Order #1 is in the credit amount of $9,624.00 and would decrease the total contract to $217,518.00. This Change Order #1 provides a credit back to the school district for unused allowances. Staff recommends approval.

Administration recommends approval of the Elementary and Secondary Instruction Councils' recommendation that the following textbooks be declared in excess:

• Invitation to Math 7, 1988
• Invitation to Math 8, 1988
• Mathematics Applications & Connections, Course 2, 1995
• Mathematics Applications & Connections, Course 3, 1995
• Concepts & Challenges in Physical Science, 1991
• Concepts & Challenges in Earth Science, 1991
• Heredity:  The Code of Life, 1993
• Science Voyages Earth and Life Science, 2001
• Science Voyages Physical Science, 2001
• Concepts and Challenges in Life Science, 1991
• Life Science, 2001
• Ecology:  Earth's Living Resources, 1993
• Exploring the Universe, 1993
• All's Well that Ends Well, 1988
• Cells:  Building Blocks of Life, 1993
• Harcourt Science - CA edition, 2000
• Earth, 2001
• Houghton Mifflin Math K-6, 2001

Approval is requested for Will C. Wood and Vacaville High School Virtual Enterprise class students to participate in the Tenth Annual Virtual Enterprise Trade Fair and Competition in Bakersfield, California on December 4 and 5, 2008. Students will have the opportunity to display their projects, compete and interact with students from throughout the nation. Business leaders and industry experts will judge all trade fair competitions. Cost is estimated to be $100.00 per student. Students have raised funds and grants have been secured to cover the cost of transportation, registration and lodging. No student will be denied the opportunity to participate due to cost. Administration recommends approval.

This is a Measure V item. The Citizens' Oversight Executive Committee will review this item prior to the Board of Education meeting on November 20, 2008. The project team has certified that this project is ready for a Notice of Completion to be filed. If approved, the NOC will be filed with the County of Solano as required by law. Staff recommends approval.

Administration recommends approval of personnel actions.

Dr. John Niederkorn, Assistant Superintendent of Business and Administrative Services, will provide a budget update to the Board.

Education Code Section 48342 states "The Governing Board of each school district shall annually disclose to the public actual pupil attendance rates in the district". The actual attendance percentages for the 2007-08 school year are as per the attached document.

The Vacaville Unified School District offices will be closed to the public Wednesday, Thursday and Friday, November 26-28, 2008 for the Thanksgiving Holiday. The offices will also be closed to the public during winter break from Wednesday, December 24, 2008; through January 2, 2009 and will reopen on January 5, 2009.